A receipt scanner is a device or app that scans specific forms of documents. If you’re looking to buy a receipt scanner, there are a few specific things to consider. In this article, we list the best receipt scanners and the features to consider as you make your choice, and we discuss the advantages of using a receipt scanner.
How is a receipt scanner used?
A receipt scanner is essential for people or businesses who want to keep digital copies of their receipts for tax purposes. It is also useful for professionals who need to prepare expense reports. A receipt scanner usually includes both a device (hardware) and a program (software.)
The most effective scanners can handle different-sized documents and send them to USB memory storage, email, fax, or file locations. When looking at your options for a receipt scanner, look at the resolution and the software features. You might also consider the size of your scanner: if you travel a lot, a small scanner is preferable.
9 effective receipt scanners to consider
Here are 9 receipt scanners to consider if you want to digitally organize your documents. Please note that none of the companies mentioned in this article are affiliated with Indeed.
1. Fujitsu ScanSnap S1300i
The Fujitsu ScanSnap 1300i is a compact desk scanner with single-pass duplex scanning. In other words, you can scan two-sided documents and send them to cloud services, USB memory drive, or email. The scanner offers a resolution of 600dpi resolution. Its 10-sheet automatic feeder can take on documents up to 34 inches long. You can convert the scanned documents into Excel files, PDFs, or Word.
To recharge it, you can connect an AC wall adapter or a USB cable to your laptop. Moreover, it is Energy Star certified so it has low power consumption.
Epson WorkForce ES-50 is one option for professionals who travel. It is compatible with Windows and macOS and connects to your computer with a USB 3.0 cable. You can send scanned documents to cloud storage services, Word, Excel, or PDF. It comes with software that allows you to enhance the image quality from 600 to 1200 dpi and remove blank pages automatically.
The auto-feed function keeps the rollers moving, but you have to manually feed in single sheets when you scan multiple pages to a single document. Finally, it has a sleep mode, which allows you to save energy.
Also referred to on their website as the “Raven Pro Document Scanner,” this scanner comes with a fifty-sheet automatic feeder and anti-jam technology, which allows you to scan 60 pages per minute. You can send receipts to USB memory storage, cloud storage services, fax, or email without a computer thanks to its Wi-Fi and Ethernet connectivity. The scanner has an 8-inch touchscreen on which you can select single or duplex scanning. You can choose between 200 and 600 dpi resolution, color, black-and-white, or color scans, and name and organize documents on the scanner.
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4. Doxie Go SE®
The Doxie Go SE is a portable scanner compatible with both Mac and PC devices. With its 1.18 pounds, it can easily fit in your computer bag, and its rechargeable battery allows you to scan receipts wherever you are. It is small but offers a capacity of 4000 pages with a resolution of 600 dpi.
The scanner syncs the scanned documents and sends them to other apps like Evernote or Dropbox, allowing you to delete them afterward and save space. You can save the digital copies as PNG images, PDF files, or JPEG format. There is an auto-adjust feature to improve your scan quality and a text recognition technology.
The Brother ADS-2200 can scan large quantities of receipts in little time and connects to your computer via USB. It comes with a 50-sheet automatic feeder so you can scan multiple sheets at the same time. Plus, its speed is 35 pages per minute. It features both single and double-sided scanning and can handle receipts up to 196 inches long.
Thanks to its included software suite, you can send documents and images to mobile devices, USB memory storage, file locations, or email. It automatically removes blank pages and features an image de-skewing option for accurate image and text placement. It is compatible with macOS, Windows, or Linux and is ENERGY STAR® certified.
Epson Workforce DS-30 is a portable and lightweight scanner That works with Windows and Mac. It features auto-size detection and can determine if you are scanning large or small receipts. You connect it to your computer via USB and send the scanned documents to cloud-based tools or upload the files to your computer. You can also search through the text of your scans.
The Brother DS-940DW scanner is small enough to fit into your laptop bag. With its measurements of 12.6×2.5×1.8 inches and 1.5 pounds, it is lightweight and has a built-in battery. It offers the duplex scanning option and a scanning speed of 16 pages per minute at an excellent resolution of 600 dpi.
The receipts you scan can be up to 72 inches long. The Brother DS-940DW is compatible with macOS, Windows, and Linux computers. It allows you to send scanned documents to email, microSD memory cards, or specific file locations. You can connect it with a USB 3.0 cable if necessary.
Expensify is a cloud-based management app for both Android and iOS. You capture the receipt with your smartphone camera. The app automatically captures the essential details and adds them to your expense report. It also allows you to send digital copies via email to an Expensify account or a Chrome extension.
It costs $5 per month per user. It is an excellent option for small businesses that want to avoid manual entries for their expenses or look for an easy way to reimburse employees.
9. Abukai app
Abukai is a receipt app that works on iPhone, BlackBerry, and Android phones. With Abukai, you take a photo of the receipt and submit it. The app adds an expense entry with any relevant information from the receipt like the date, category, or vendor. It keeps a digital copy of the receipt. So you don’t have to input data from the receipt or categorize the expenses manually. One great option it offers is currency conversion. It allows you to input foreign receipts. Abukai integrates with accounting software and posts expense entries.
Advantages of using a receipt scanner
A receipt scanner or receipt scanner app may offer the following advantages:
Security: Keeping digital copies of your documents is safer than keeping physical copies. Since records are stored in a secured program and protected by a password, they are less accessible to hackers. For added security, you can even create backup copies of your scanned receipts.
Efficiency: A receipt scanner helps you organize your financial documents faster and makes them easy to find. It allows you to work quickly and be more efficient.
Sustainability: Going paperless helps you eliminate unnecessary waste and that’s a good way to go green and help the environment.
I hope you find this article helpful.