The inventory for a business can include merchandise that it sells, equipment that it uses and food items that it serves. An inventory template compiles information about items on a spreadsheet, including descriptions, quantities and costs. Understanding how to track inventory on a document can help you monitor the operations of the company where you work and report accurate information. In this article, we explore seven inventory templates that may be useful for your personal and professional endeavors and provide examples of each of them.
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7 inventory templates
Here’s a list of templates that can track the inventory for a business, with examples of each to use as a guide:
1. Food
A food inventory template displays the number of food items a company has in stock. It can be useful for businesses that cook, serve and deliver meals, such as restaurants and caterers. When they receive an order or prepare to open it to the public, professionals can consult the template to make sure they have enough materials to meet the needs of their customers or clients. The document can categorize the food items, which can make it easier for employees to determine what ingredients they have left before they start to cook. Here’s an example:
Vegetables:
Spinach
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Quantity: 20 pounds
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State: Fresh
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Cost per unit: 30 cents
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Date of last order: January 4, 2022
Meat:
Chicken
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Quantity: 50 pounds
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State: Fresh and frozen
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Cost per unit: $5
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Date of last order: January 5, 2022
Seafood:
Shrimp
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Quantity: 30 pounds
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State: Frozen
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Cost per unit: $9
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Date of last order: January 3, 2022
2. Stock
A stock template showcases merchandise that customers purchase from retailers, such as gift shops and department shops. Business leaders can use the template to evaluate their sales performance according to the current inventory of their products. It can enable them to identify occasions when they can order more materials from suppliers. They can also read their records to answer customers’ questions. For example, if a customer visits the store looking for a specific item, an employee can use the template to tell the customer if the item is available inside the store or online. Here’s a sample template:
Lamp
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Item number: 173CRC
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Storage location: Stockroom, top shelf on row 3
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Quantity: 50
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Cost per item: $55
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Vendor: Johnson
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Date of last order: December 3, 2021
Ottoman
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Item number: 139DKD
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Storage location: Stockroom, row 6
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Quantity: 15
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Cost per item: $165
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Vendor: Darwin
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Date of last order: November 15, 2021
3. Equipment
An equipment inventory template can track the technology and tools a company uses to operate. The document can acknowledge the condition of the equipment, which can allow employees to decide if they want to invest in new tools for their work environment. They can also gauge the funds required for maintaining the equipment. When chief officers establish a budget, they may review this template to determine if the costs are worth the money the company spent installing it and upgrading its features. They can also track the location of the tools inside the building. Here’s an example of a template:
Desktop computer
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Department: Human resources
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Screen size: 24 inches
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Color: Back
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Condition: Excellent
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Monthly cost of operation: $15
Tablet
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Department: Marketing
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Screen size: 16 inches
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Color: White
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Condition: Fair
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Monthly cost of operation: $20
4. Software
A software inventory template outlines the computer and mobile applications a company uses in its daily functions. The document provides a description of the program, allowing readers to discern its purpose and why the subscription is worthwhile. It also states the date of the last upgrade, which can help employees maintain recent versions of the software to ensure they work correctly.
Another component of the template shows the location of the software’s installation. Professionals can keep track of which departments have access to certain programs, and they can know where to go when it’s time to renew the licenses.
Here’s a sample software inventory template:
Cubicle Convo
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Description: Messaging software that sends and receives private and group calls and chats
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Version: 1.2
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Date of the last upgrade: September 2021
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Location of installation: Finance, sales and technology departments
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License renewal date: January 2022
Photo Change
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Description: Photo editing software that can filter existing photographs or create new art
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Version: 2.0
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Date of the last upgrade: December 2021
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Location of installation: Content creation and public relations departments
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License renewal date: March 2022
Video Merge
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Description: Video editing software that can combine existing videos
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Version: 2.2
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Date of the last upgrade: October 2021
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Location of installation: Content creation and public relations departments
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License renewal date: June 2022
5. Home
A home inventory template demonstrates the items people own in their homes. It can allow readers to track the quantity of each of their belongings and the amount of purchases they made to possess the item. They can also monitor the value of certain products, which can be helpful if they wish to sell some items in the future. If someone relocates to a new city, having a home inventory template can streamline the moving process. They can document what they’re keeping to decorate their new homes, and they can set aside items to donate. Here’s a sample template:
Sofa
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Color: Black
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Material: Leather
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Condition: New
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Cost: $500
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Warranty: No
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Purchase date: June 2021
Chest
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Color: Brown
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Material: Wood
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Condition: Pre-owned
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Cost: $200
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Warranty: No
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Purchase date: January 2009
6. Personal
The personal inventory template is another document that can record items that people have in their possession. They can input the quantities of products they can keep in their homes or work environments, which their employers may not own. For example, an employee who decorates her office with furniture and art decor may discuss the items on a personal inventory template. It can provide documentation in case the items become lost or damaged, and it can help professionals monitor their spending. Similar to the home inventory document, they can describe the item on a spreadsheet. Here’s an example:
Desk
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Color: Brown
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Material: Wooden
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Location: Work office
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Condition: New
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Cost: $250
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Warranty: Yes, valid for one year
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*Purchase date: October 2021
Computer monitor
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Color: Silver
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Material: Metal and glass
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Location: Work office
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Condition: New
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Cost: $200
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Warranty: Yes, valid for three years
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Purchase date: July 2021
7. Chemical
A chemical inventory template delivers a list of substances a company uses to create new products. It can be useful for professionals who work in laboratories or warehouses. They can maintain an accurate list of the chemicals they have in storage, which can help them uphold a safe work environment for employees who handle or transport the substances. Professionals can also determine the amounts they may need for upcoming projects. The spreadsheet can indicate the state of the chemical, the type of concentration it has and the size of the container that stores it. Here’s an example of a template:
Benzene
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State: Solid
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Container type: Metal container in gallon size
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Quantity: 5 gallons
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Storage location: West wing
Formaldehyde
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State: Gas
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Container type: Tightly sealed plastic container
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Quantity: 12 containers
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Storage location: East wing
I hope you find this article helpful.
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