Appointment is an arrangement to meet somebody at a particular time and place. Scheduling on the other hand is the process of arranging, controlling, and optimizing work.
Manual appointments and scheduling are time-consuming. There are many good apps for appointment booking and meeting scheduling.
You may be wondering, what is the best application for appointment booking and scheduling? The following are the top 10 appointment and scheduling apps for 2023.
1. Acuity Scheduling
Acuity offers a reliable automated scheduling tool and expands its capabilities into business administration like client management, customizable intake forms, and invoicing.
- Automated meeting scheduling, notifications, and follow-ups
- Client self-scheduling
- Sync with calendar apps including Google, Office 365, Outlook, and iCloud
- Unlimited appointments and meetings
- PayPal and Stripe integrations
- APIs and web forms
- iOS and Android apps
- Customized branding and templates
- appointment packages (including payment plans)
- in-app sales of subscriptions, memberships, and gift certificates
Calendly is one of the easiest online schedulers to use. Simply create your calendar rules and share the link to your scheduling page, and clients can start setting up their appointments. They’ll only see the times you’re available, and only the length and type of meeting you want to have.
For individual professionals, such as recruiters, teachers, salespeople, customer success professionals, and entrepreneurs, Calendly is a great way to book your appointments. Later, you can easily expand its use to an entire team, department, or small firm.
Calendly works for scheduling one-on-one meetings and identifying collective availability. It also adjusts for users’ different time zones, so all meeting participants arrive on time.
Businesses that rely on large lead pools need a way to directly connect prospects to the right contacts. ScheduleOnce eliminates the typical wait time for a response after someone fills out a “contact us” form.
When using ScheduleOnce, prospects choose the time they want to meet for an introductory phone call or product demo. The app assigns it to the appropriate contacts and notifies them about the appointment.
ScheduleOnce lets individual staff members, teams and whole departments schedule independent or joint meetings.
You choose whether to assign client and prospect booking requests on a round-robin or priority-based distribution. You also determine and incorporate your specific rescheduling and cancellation policies into your scheduling page.
One of the things that set Bookafy apart from other booking tools is how it handles calendars between people.
You can enable two-way calendar syncing when you want each party to be able to see the other’s schedule. Or, choose one-way syncing when someone needs to view your calendar but you don’t need to see theirs.
Almost every scheduling scenario works with Bookafy. It allows you to set up meetings that are one-on-one, multiple staff with one customer, group events and even one-off and recurring appointments.
You choose how to route customer requests for a meeting. If their situation calls for a staff person with specific skills or knowledge, you assign based on that. If you want the first available rep to contact the person, set up a round-robin distribution.
If your business spans the globe, SimplyBook.me can schedule appointments in 14 languages to help everyone you do business with easily book time with you.
With SimplyBook, online bookings aren’t limited to your website. Your customers can just as easily schedule appointments through a link on your Facebook and Instagram pages or on your Google My Business profile.
In addition, clients can add other services to their appointment, pay fees and buy related products, all in one spot.
Appointlet is another scheduling app that lets people book unlimited appointments in a variety of languages. Businesses can book an unlimited number of meetings of various types, all for free.
Appointlet also lets you gather prospect information at the time of booking and take payments.
Publish your scheduling page link on your website, in your emails or on various landing pages. When customers schedule with you, Appointlet automatically updates their calendar and yours.
For businesses that need to regularly send thank-you emails after meetings, YouCanBook.me automatically does it for you. In fact, it streamlines all messaging related to your appointments. This includes initial confirmations, rescheduling or cancellation notifications and time-based reminders.
Once you connect your calendar to YouCanBook.me, you share your available times with clients. They check to see what works best for them. When they schedule an appointment, it goes directly onto your schedule.
If you have different scheduling scenarios, you can create a scheduling page for each one. Pooled availability? That’s an option, too, making YouCanBook.me useful for large teams.
8. HubSpot Meetings
As part of its product suite, HubSpot offers its meetings tool along with its marketing, sales and CRM software. Its most useful feature automatically creates a customer record when a new contact schedules a meeting. This eliminates double bookings and irritated customers.
When you want to give a prospect the option of meeting with more than one person in your firm, you just send a group meeting link. For anyone without a designated sales rep, you can give them a round-robin meeting link to let them schedule a time with the sales rep whose availability best matches their own.
CalendarHero automates remote meeting scheduling and integrates with all the main video call and webinar providers: Zoom, WebEx, Google Meet, Microsoft Teams, and GoToMeeting.
In addition to the standard scheduling automation features, like custom meeting types, time zone awareness, auto-reminders and multiple calendar integrations, CalendarHero’s “Attendee Insights” feature allows you to prepare with insights and meeting briefings that include attendee details from your ATS or CRM.
HoneyBook is an all-in-one tool for small businesses – it serves as project management, internal wiki, CMS, and booking/payment management platform.
HoneyBook’s native scheduling tool includes its own all-in-one tool for invoices, questionnaires, and scheduling. It’s customizable to fit your brand’s aesthetic and provides a personalized project portal for each client you work with.
Did you find this helpful? Feel free to share with others and don’t fail to comment.